Terms & Conditions | Sponsors & Exhibitors

Acceptance of terms & conditions

Conference Design Pty Ltd, members of the crganising committee and the host organisation are collectively referred to as the Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By submitting a sponsorship and/or exhibition booking you are accepting these terms and conditions.

Acceptance of bookings

Conference Design will issue a tax invoice once a sponsorship and exhibition application has been submitted.

Any advertising is not an offer of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) & currency

All costs are inclusive of 10% Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD)

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of your sponsorship &/or exhibition booking

Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or postponement of the conference

The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

Disclaimer and charges

Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Correspondence

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under this one name and all correspondence will be sent to this person.

Allocation of exhibition space

Not applicable for the 2021 virtual Conferences.

Insurance

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. The Organisers may request a certificate of currency.

Indemnity

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of goods and services

The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

Security

Not applicable for the 2021 virtual Conferences

Representatives

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition areas.

Data Processing Consent

To attend the DNT Workshop you will need to give us consent to process your personal data.

Data Controller
Conference Design Pty Ltd
Level 6, 152 Macquarie Street
Hobart Tasmania 7000 Australia

Data Protection Office
The Manager
Conference Design Pty Ltd
Level 6, 152 Macquarie Street
Hobart Tasmania 7000 Australia
mail@conferencedesign.com.au

Processing Personal Data
Conference Design Pty Ltd processes your personal data to enable your participation in the DNT Workshop.

Who will see your personal data?
Your data may be accessible by other organisations in order to process your registration, including:

  • Our software provider, Centium Software using the Microsoft Azure Cloud
  • Our bank, ANZ Ltd, using their credit card processing gateway

How long will your data be stored?
We will store your data in our conference management software for up to seven years following the conference or as required by Australian law, for example, for taxation reporting requirements. This includes the personal information gathered during registration and financial transactions processed for you. You may email us and request we remove your contact email and phone number at any time.

Custom stands

Not applicable for 2021 virtual Conferences.

Delegate list

The opt-in delegate contact list will be supplied to eligible sponsors prior to the Conference. The list will include name, organisation, state and email address.

Interactive exhibitions

Not applicable for 2021 virtual Conferences.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling displays

Not applicable for 2021 virtual Conferences..

Damage to the venue

Not applicable for 2021 virtual Conferences.

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